🧩 The Problem
A medium-sized pharma distribution company in Ahmedabad was struggling with:
❌ Frequent stockouts creating delays in medicine delivery
📊 No real-time tracking of purchase orders or refill cycles
🧍♂️ Sales and warehouse teams were manually checking stock and ordering
🤯 Late or missed vendor orders leading to loss of customers
🧾 Manual vendor follow-ups over phone and WhatsApp wasting team hours
The owner shared:
“Every week our team wasted 10-12 hours just to track refills. Still, delays happened!”
💡 The Solution
They implemented our ERP + WhatsApp automation system. Here’s how it transformed their business:
1️⃣ Step 1: Real-Time Purchase Dashboard —
- Auto alerts for low-stock items across warehouses
- Eliminated manual stock tracking
2️⃣ Step 2: auto-Ordering Rules —
- System auto-generated purchase orders for fast-moving medicines
- Cut refill time by 5 days every cycle
3️⃣ Step 3: Private Management Dashboard —
- Management tracked live order status, vendor performance, and stock trends
- Enabled fast, data-driven decisions
4️⃣ Step 4: WhatsApp Vendor Automation —
- Automatic sending of POs and reminders to vendors via WhatsApp
- Saved 5–6 hours per week of manual follow-up work
5️⃣ Step 5: HR Automation for Warehouse Staff —
- Biometric + App-based attendance
- Automated shift planning, leave tracking, and payroll processing
6️⃣ Step 6: Weekly Reports & Audits —
- Auto-reports for pending orders, vendor delays, and overstock risks
- Prevented issues before they became costly
📊 The Result
The impact was immediate:
💥 5 days saved per order cycle
📉 95% reduction in last-minute urgent procurement
💸 Salaries and overtime became accurate with attendance automation
🧠 Sales team stayed focused on selling, not tracking stock
📈 Customer satisfaction improved with faster delivery and zero delays
The owner now says:
“Now ERP tells me before a crisis. My team is free to focus on growth, not chasing stock!”
🔍 Why It Worked
✅ Smart automation, not extra manpower
✅ Everything tracked in one place → no loose ends
✅ Instant WhatsApp alerts → vendors act faster
✅ Simple system → team adopted it within 7 days
📣 Final CTA
“Are delays and manual stock tracking eating your team’s time?”
“Let’s build your own dashboard + WhatsApp engine for smooth, automated refilling.”
ERP + Auto Ordering + WhatsApp = 5-Day Refill Time Saved. No Stress. Maximum Growth.
